Digital Opportunity Grantee Materials
Thank you for your partnership throughout the grant period. As digital opportunity grant projects come to a close, the resources below will guide you through the required closeout process.
The closeout process confirms all grant award administrative requirements and programmatic obligations have been completed, including submission of all required reports and reconciliation of cash balances, and marks the official end of the grant award lifecycle. Closeout may occur before or after the anticipated project end date, depending on the grantee’s specific timeline.
The purpose of closeout is to ensure:
- Final reports are received and evaluated.
- All funds are fully expended and properly documented.
- All project deliverables are completed.
- Any unspent or undrawn funds are returned.
What to Expect
The closeout process includes final reporting, financial reconciliation, and confirmation that all grant-funded activities have been completed.
Closeout Timeline
| Item | Due Date |
|---|---|
| Mid-year Review / Budget Reconciliation | June 30 |
| Payment Request Window | March 12-15 |
| Payment Request Window | June 12-15 |
| Final Payment Request Window | Sept. 1-4 |
| Closeout Window for Subrecipients | Oct. 1-31 |
| Submit Final Program Report | Nov. 20 |
| Funds Must be Fully Expended | Dec. 31 |
| Submit Final Finance Documentation | Jan. 8, 2027 |
Closeout Reports
| Reports Due for Closeout | How to Submit | Submission Date |
|---|---|---|
| Final Program Report | Submit via Survey | Nov. 20 |
| Final Expenditure Report and Supporting Documentation | Submit via Grant Portal | Jan. 8, 2027 |
| Budget Reconciliation | Submit via Grant Portal | Mid-Year Review Closeout |
| Inventory Sheet of Equipment | Submit via Grant Portal | Jan. 8, 2027 |
| Finance Certification | Submit via Adobe Sign Emailed to Grantee | Jan. 8, 2027 |
Final Report Templates
Final Program Report Template
- Download the template and report the details via Qualtrics.
- This is the story of your work: what you achieved, what was hard, and what you learned.
Final Expenditure Report and Supporting Documentation
- This is the final expenditure report that, along with supporting documentation (timesheets, invoices, receipts, etc.), will reflect expenses incurred through Dec. 31.
Budget Reconciliation
- The budget reconciliation template reflects expenses drawn vs. spent per budget category. A mid-year reconciliation will be submitted in June and again at closeout.
Finance Certification Sheet
- The finance certification sheet confirms one of the following: All awarded funds have been fully expended OR a remaining balance must be returned and the amount owed is identified.
- The certification must match the totals reported in the final expenditure report and represents your final financial attestation for the award.
- Once the final expenditure report is received and approved by finance officer, the grantee will receive the certification sheet via Adobe Sign.
Inventory Sheet
Reflects equipment purchased with the grant. At a minimum, the inventory sheet should include:
- Date of purchase
- Item description (e.g., laptop, tablet, hotspot)
- Model and serial number (if applicable)
- Quantity
- Distribution status (If distributed, the date of distribution and anonymized recipient)
Requesting Timeline/Budget Revision
Grantees may submit timeline or budget revisions until July 31.
Closeout Resources
- Closeout Presentation
- Closeout FAQs
- Closeout Webinar (See below)